Office Manager

We are hiring an ambitious and forward-thinking office manager to join our established and growing team in Egypt. The role will be reporting to the General Manager. To ensure the smooth running of an office on a day-to-day basis and will assist and support the HR Director. Responsibilities will include:

• Manage and maintain GM’s calendar including scheduling appointments, internal meetings, and conference calls.
• Draft and edit correspondence, communications, presentations and other documents on behalf of GM.
• Secure appropriate signatures and track documents through the approval process on behalf of GM.
• Serve as a liaison with internal staff at all levels.
• Update calendars and schedule meetings on a daily basis.
• Create and maintain an organized electronic and manual filing systems.
• Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
• Providing administrative support which includes handling visitors, screening/routing the calls and answering questions and requests.
• Process recruitment process (sourcing, filtering, scheduling interviews).
• Updates employee's datasheets.
• Dealing with any HR administration/processes for the employees.
• Coordinating with IT for any hardware, software and network issues. (knowledge of IT is a must)
• Handles timesheets, and vacations coordination of employees. 
• Managing attendance system and maintaining holiday and absence record for employees, as well as days off in lieu of weekend working.
• Organizing company events or conferences.
• monitor and purchase office supplies and materials needed.
• Keeping an inventory of all office equipment and maintaining the stock of the corporate stationery and IT supplies.
• Maintain office policies and environment.