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Job Description
Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff. Responsibilities typically include:
- Organizing meetings and managing databases
- Booking transport and accommodation
- Organizing company events or conferences
- Ordering stationery and furniture
- Dealing with correspondence, complaints and queries
- Preparing letters, presentations and reports
- Supervising and monitoring the work of administrative staff
- Managing office budgets
- Liaising with staff, suppliers and clients
- Implementing and maintaining procedures/office administrative systems
- Ensuring that health and safety policies are up to date
- Using a range of software packages
- Providing legal, financial and/or strategic advice during and outside of meetings
- Ensuring that policies are up to date and are approved
- Providing support to the board or other committees on specific projects
- Writing reports
- Collating information.
- Coordinate with IT department on all office equipment.
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors, service providers and office lease.
- Provide general support to visitors.
Job Requirements
- Bachelor's degree in administration or relevant.
- 6 - 15 years of work experience in Office Management and administrative role.
- Must have exceptional attention to detail.
- Strong organizational and time management skills, and ability to prioritize.
- Excellent communication and interpersonal skills.
- Strong problem-solving skills and analytical abilities.
- Must be proficient with Microsoft Office.
- Good communication/Negotiation skills.
- MUST Good command of English language
- Good command of computer skills.
