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Job Description
- Manage and control project documentation in accordance with project procedures
- Ensure identification of documents and compliance with standard templates and format
- Perform quality and compliance checks on all documentation received and before issuing.
- Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
- Ensuring all metadata is supplied and properly registered into the system.
- Providing Document Control support to project team members in retrieving documents
- Register the receipt of documents from contractors
- Transmit documents to internal and external parties for review and information
- Transmit the comments on documents back to originators
- Ensure that all issued project documents are correct in accordance with document control procedures
- Maintain document filing & retention system for hard copy and electronic originals of documentation
- Keep up to date all incoming and outgoing submittal and correspondence logs.
- Assist with queries on documentation requirements and submissions
- Hand-over of documentation to the Client Document Controller
- Close out and archive project at end of shelf life
- Technical knowledge of the Document Control system and processes
- Plan, allocate and evaluate workload to meet project requirements through effective time management skills
- Adaptable to change
- Strong communication skills, good understanding of English and good written grammar
- Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
- Encourage teamwork to develop and maintain an effective team environment
- Detail-Orientated, ability to work accurately and efficiently
Job Requirements
- Min 5 years relevant experience in a similar role in Document control and record management
- Possess good knowledge in document control and management processes and standards
- Must have Aconex knowledge
- Mature, proactive, take initiative and well organized
- Systematic and able to work under pressure
- Meticulous and able to follow through with tasks promptly
- Able to work independently as well as in a team
- Must be able to communicate confidently in both written and spoken English.
- Proficient in MS Office applications (Excel, Words and PowerPoint).