Job Details
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Job Description
- Receive, direct and reply telephone messages and fax messages
- Direct customers/clients to the appropriate staff member
- Pick up and deliver the mail
- Maintain an adequate inventory of office supplies
- Provide word-processing and secretarial support for the Chairman office i.e. standard memo formats, cheques delivery, regular invoices for building electricity and water etc…
- Greet, assist and direct visitors
- Answer all incoming calls and handle caller’s inquiries whenever possible
- Re-direct calls as appropriate and take adequate messages when required
- She/He is responsible for controlling meeting rooms area.
- Assists in preparing meetings, conferences and training.
- Controlling meeting rooms reservation according to room capacity, number of attendees, meeting duration and providing needed equipment like: projectors, stationary
- Monitor the use of supplies and equipment
- Providing some secretarial work to attendees like; photo copying documents, printing documents from laptops
- Coordinate the repair and maintenance of admin building equipment.
Job Requirements
- University degree.
- Presentable.
- Excellent English.
- Telephone Skills, Listening & Verbal Communication.
- Excellent Computer Skills.
- Organized.
- Handles Pressure
