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Job Description
- Operational and Administrative Activities of the VP’s Office
- Manages the day-to-day operational and administrative activities of the Vice-President by setting and monitoring his schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses.
- Preparing for meetings and arranging teleconferences often over different time zones.
- Receives and prioritizes VP’s correspondence and takes action in drafting correspondence, and forwarding for action and/or distributing for information.
- Obtains, compiles, and extracts information from files, publications, internet, Center databases, and other sources to prepare documents and briefing papers.
- Organizes prepares documentation and coordinates administrative and logistical arrangements for meetings.
- Prepares all aspects of V.P.’s travel including requesting special passport and visas, preparing expense statements, and publishing travel expense reports on the internet.
Job Requirements
- Fluent command of the English language.
- Proficient with Microsoft Office Suite.
- Presentable.
- Have willing to travel and relocate.
- Have flexibility with working hours.
