Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
Job Description:
Seaport is seeking an experienced and organized Secretary to support the daily operations of our office in Egypt. The ideal candidate will have 3-5 years of experience in a similar role, providing administrative support to ensure efficient operation and communication within the company.
Key Responsibilities:
- Manage daily office operations, including handling phone calls, emails, and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
- Prepare and edit documents, reports, presentations, and correspondence as needed.
- Maintain office filing systems (both electronic and physical), ensuring that records are well-organized and easily accessible.
- Assist in preparing and processing invoices, purchase orders, and other financial documents.
- Handle confidential information with discretion and professionalism.
- Manage office supplies inventory, placing orders when necessary.
- Serve as the point of contact between management and employees, customers, and external partners.
- Ensure smooth coordination between different departments and maintain an efficient communication flow.
- Support the team with various administrative tasks and special projects as needed.
Job Requirements
Experience & Qualifications:
- 3-5 years of experience in a secretarial or administrative role, preferably in a corporate environment.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent verbal and written communication skills in both Arabic and English.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
- Ability to work independently and handle multiple tasks in a fast-paced environment.
- Professional demeanor, attention to detail, and problem-solving skills.
- A degree or diploma in business administration or a related field is a plus.