Job Details
Skills And Tools:
Job Description
For our new drafting competence center, we are seeking highly motivated talents with a growth mindset who enjoy keeping the business run smoothly by handling the administrative operations. Are you looking for a diversified job in which you can prove your organizational talent every day and see immediate results? Do you want to take on the challenge in a well-established and growing modern company and gradually assume more responsibility? Then you've come to the right place.
You will ensure that your colleagues and management can focus on their main responsibilities and do yours with a high degree of independence. You will keep track of things even when the office is busy and thereby contribute to a good working atmosphere in all situations. To accomplish your related administrative and organizational tasks you will use latest tools from the Microsoft/Office 365 environment as well as our in-house ERP-software. You constantly strive to learn about the latest methods and possibilities to get things done even better and are therefore prepared to invest a considerable amount of your private time in continuous learning. You will learn from your colleagues as well as share your knowledge with them. In exchange we offer you an international and collaborative work environment, proactive support, latest state of the art technologies as well as highly above average possibilities for personal and professional development.
If our idea appeals to you, apply to us with your documents in English. We are pleased to meet you.
Job Description
- Performing general and administrative tasks
- Preparation and checkup of incoming and outgoing invoices
- Answering incoming calls
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Maintaining databases
- Coordinating appointments and organizing meetings
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations
- Preparing inquiries and comparing offers
- Purchasing office supplies and equipment and maintaining proper stock levels
- Ordering stationery and furniture
- Supporting the management on the establishment and implementation of rules and procedures
- Assisting the organization's HR with administrative and organizational topics
- Performing other tasks as ordered by the director
Job Requirements
- Degree in business, administration or similar field of studies
- First experience in an administrative role desired
- Excellent manner
- High social and intercultural competence
- High level of empathy and supportive mindset
- Dedication to get work done on time and in the right quality
- High reliability and adaptability to new tasks and circumstances
- Strong organizational, planning and time management skills
- Strong analytical and research skills
- Excellent knowledge of Microsoft Office software (Microsoft Word, Excel, Outlook, PowerPoint)
- Knowledge of MS Teams/SharePoint of advantage
- Excellent written and verbal communication skills in English
- German language is of advantage
