Executive Secretary

The main responsibilities of the Executive Secretary is to provide high-level administrative support to the Executive Manager in a manner which assures and maintains the optimum use of his/ her time as well as the efficiency and the effectives of the function.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/ appointments etc.
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Manages meetings and appointments schedule for smooth work environment.
• Follows up meetings instructions and actions plan implementations to adhere with desired time frame.
• Coordinates domestic and international travel, including flight, hotel, and car rental reservations.
• Maintains office files and data backup for future references.
• Screen all incoming mail and telephone calls, draft responses, redirect correspondence and callers to appropriate departments, obtaining additional information where necessary.
• Manage the day to day operations of the office.
• Maintain executive’s agenda and assist in planning appointments, meetings, check points etc.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc...