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Job Description
- Provides administrative assistance to IT Director in conducting meeting and event scheduling and coordination, calendar management, travel coordination, and communication/correspondence with staff.
- Aids in the understanding and interpretation of the University policies and procedures, as appropriate, and ensures that team members follow policy provisions and standards
- Keep leadership well informed of upcoming commitments and responsibilities and follow up appropriately.
- Assist with creation or editing of presentations, diagrams and documentation.
- Assist with department budgeting and management. Document and manage schedules for recurring software and hardware payments.
- Coordinate procurement activities including invoice processing, product delivery, vendor agreements, and purchasing activities when applicable.
- Assist with inventory management including recording inventory activities, auditing, reconciling discrepancies and asset disposal.
- Update and maintain monthly metric reports
- Assist other IT management with planning and/or implementation of projects
- Basic understanding of support functions is a plus.
Job Requirements
- 3 years of administrative experience preferred
- Knowledge of office management systems and procedures
- Proficiency in Microsoft Office Products (Office 365, Word, Excel, PowerPoint, Outlook, etc.). Microsoft Visio or experience with a similar tool is a plus.
- Attention to detail and problem-solving skills
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail required
- Experience with web conferencing and collaboration tools is a plus
- Work experience with an IT or comparable technical department is a plus
