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Job Description
- Check accuracy of invoices and Process invoices.
- Input and code invoices to cost center.
- Match Invoices with Purchase Order (if applicable).
- Send invoices to Manager for payment approval.
- Schedule pay runs based on standard company payment terms.
- Verify and process employee expense claims and manage the approval and payment process.
- Update and maintain vendor database in a timely manner.
- Perform reconciliations including supplier statement reconciliations.
- Support the month-end process by providing supporting documentation for month end journals.
- Report on Aged Payables plus other ad hoc reporting where applicable.
- Identify improvements to the accounts payable process.
Contract
- Identify and help drive the implementation of savings opportunities to ensure financial savings targets are maximized.
- Drive high-quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
- Compiling of the Contract Review pack.
- Conducting supplier surveys on MySupplier.
- Compiling of the Customer Monthly Management Report.
- Liaising with the client regarding payment of invoices.
- Helpdesk: including but not limited to logging, distributing and closing of reactive calls on desired system.
- Finance
- Support the preparation and delivery of monthly Contract and Business Unit Reviews.
- Co-ordination of the billing application, raising invoices and submitting to client.
- Chasing of debt to keep within contractual terms.
- Raising Purchase Orders.
- Reviewing open Purchase Orders.
- Policy and procedure compliance.
- Processing supplier invoices and resolving any queries.
- Comprehensive spend tracking.
- Weekly report submission.
- Drive high quality financial performance to influence P&L result.
- Ad-hoc reporting as requested by Business Unit or Business/Finance.
Job Requirements
- Ability to priorities and multitask
- High level of accuracy and attention to detail
- Experience in the field of contracting
- Excellent verbal, and good basic standard of written, communication skills.
- Excellent time management and organizational skills.
- Good PC based skills, with experience in Word/Excel and Outlook – intermediate to advance level, desirable skills in PowerPoint and Access.
- Some financial / accounting experience would be an advantage.
