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Job Description
- Manages the arrangement and appointments agenda of the VP in all; meetings, interviews, visits, occasions and normal or up normal activities.
- Organizes daily work and orientation related to VP office to achieve the best use of the available resources and the time of VP.
- Organizes& prepares travel arrangements of VP in terms of light bookings, hotels, transportation in addition to financial and administrative arrangements and related agenda.
- Reviewing correspondences and transactions delivered to VP office ensuring their systematic validity and also write the required explanations on them, submitting them or referring them to the related departments' managers and departments' heads and following what actions have been made.
- Manages the in and out communications system such as; telephone calls reception and messages reception, transactions etc.
- Presents transactions and correspondences to VP.
- Creates and develops automated archiving system for all administrative work flow and correspondences.
- Attend executive meetings with VP, take meeting minutes follow up on any tasks related to VP and also attend some meetings on behalf of the VP if requested.
Job Requirements
Requirements:
- Education: BSc in Administration or any related major.
- Experience: 3-6 years of office administration experience.
- Specialist knowledge: Logistics and Supply Chain Management.
- Language Fluency: Arabic – English
- Computer: Excellent MS proficiency.
- Age Range: 28 – 30.
- Gender Preference: Male only.
Skills:
- High level of professionalism and strong ability to relate to people of all business levels.
- Effective interpersonal communication style particularly with Board members, executives and senior level staff.
- Attention to detail.
- Strong organizational skills.
- Exceptional multi-tasking abilities.
