Executive Personal Assistant - Cairo

We are hiring a multitalented and multitasking, self-motivated individual with a positive can-do attitude, who has experience in assisting highly sophisticated executives. As an Executive Personal Assistant, you will work closely with an executive director to provide one-to-one administrative support.

• Act as the point of contact among executives, employees, clients and other external parties
• Negotiate with service providers (hotels, car service, home maintenance service etc.)
• Organize and present information timely and accurately
• Organize the director’s calendar and arrange meetings
• Anticipate issues before they happen and plan option-based contingencies
• Skillfully manage complex and short noticed travel and logistics
• Record daily expenses and prepare repot
• Type minutes and collaborate verbally and in writing with external parties – memos, emails, presentations, reports
• Take minutes during meetings
• Manage and direct phone calls
• Act as an office manager by keeping up with office supply inventory and other office affairs
• Maintain office filing
• Handle booking and arrange travel, transport, accommodation and other personal matters for the director and his family members
• Prior experience with Google Docs, Sheets, etc
• Knowledge of Odoo or similar systems is an advantage
• Remind the director of important tasks and deadlines
• Liaise with staff, suppliers, clients, government agencies and other parties
• Handle miscellaneous tasks to support the director, eg. completing some corporate governance reporting, conducting research, making visits to other companies or agencies to arrange his professional, personal, household matters.