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Job Description
- Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.
- Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
- Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
- Manage and coordinate travel for both business and personal arrangements.
- Spend time and become familiar with all aspects of business and residence.
- Assist in screening calls, email, transmittal, and visitors.
- Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
- Coordinate onsite meetings, luncheons, coffees, in-house events.
- Assist in file organization via Dropbox.
- Assist in CRM input and edit (customer relation management).
- Coordinate direct campaigns (or ability to learn social media campaigning).
- Coordinate the hosting of in-house events.
- Greet and check-in clients and other guests for meetings and events.
- Perform variety of office and personal errands.
- Coordinate and manage vendors and contractors at office and/or residence.
- Conduct ad-hoc research.
- Draft simple spreadsheets.
- Light cleaning and organizing.
- Designing and producing documents, briefing papers, reports, and presentations.
- Organization of corporate & company entertainment, management meetings, and events.
- Oversee office procurement and overhead spending as per budget.
- Carry out specific projects, research, and administration as required by the CEO.
Job Requirements
- At least 5 years’ experience of which 3 years as a PA preferably to CEO.
- Excellent written and oral communication skills in English is a must.
- Excellent word processing and IT skills, including a range of software packages and Microsoft Office (Word, Excel, PowerPoint and Outlook Express) and Windows Operating System.
- Honesty, reliability and an understanding of confidentiality issues is a must
- Exceptional presentation skills.
- The ability to work at her own initiative and to tight deadlines.
- Multi-tasking and flexible to work extra hours to meet deadlines.
- Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment.
- An effective planner with proven time management skills are necessary.
- Attention to detail, personal commitment, efficiency, flexibility with great team liaison skills.
- Solid knowledge of business management items from company secretarial, business registration, proposals, reports, record management, and client liaison is highly desirable
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