MD Office Manager

Duties and responsibilities: 

• Provides superior administrative support to the MD including correspondence, coordination, communications and problem resolution in an effective and efficient manner.
• Updates and maintains the MD’s calendar.
• Handles all travel arrangements internally and externally.
• Coordinates preparation and timely dissemination of company reports and slide presentations for board meetings.
• Creates highly effective organizational and filing systems, including quick and thorough indexing resulting in easy access to critical information and stream lined office functioning.
• Take, type and distribute minutes of meetings.
• Plan office layout develops and controls office budget, and initiates cost reduction programs.
• Conduct extensive internet search and performs general clerical duties.
• Coordinates and arrange different company events.
• Prepare and edit correspondence, communications, presentations and any other required documents by or on behalf of line Managers
• Conduct research, collect and analyse data to prepare reports and documents.
• Arrange and coordinate executive events.
• Coordinate project-based work.
• Coordinate with accounting departments concerning payments for arranged travels and insure payments processed