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Job Description
Responsibilities
- Follow-up of the company's operations and completion of the tasks entrusted on behalf of the Chairwoman according to the assigned instructions.
- Perform various administrative operations on behalf of the Chairwoman, such as receiving and organizing correspondence, receiving and making telephone calls, writing drafts of letters, reports, and presentations.
- Transcribes dictation, and composes & prepares confidential correspondence, reports, and other complex documents.
- Manage the Chairwoman calendar and ensures accurate scheduling of appointments.
- Organize and attend meetings and ensure that the Chairwoman is well prepared for meetings.
- Prepare meeting briefs, presentations, excel sheets, and minutes of meetings.
- Follow through on all pending issues related to the Chairwomen’s affairs.
- Perform other responsibilities and tasks as directed by the Chairwoman
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
Working Hours From 9 to 4:30 PM
Job Requirements
Requirements
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Fluent in English (writing and speaking)
- Excellent time management skills
- Ability to multi-task and priorities work
- Organized and problem solver
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
