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Job Description
Summary
Organizes, manages, and/or performs a wide variety of administrative support activities for an academic dean. Assignments may be confidential in nature. Provides and coordinates staff and office support. Coordinates special events. May serve on a variety of academic committees in a support capacity.
Duties and Responsibilities
- Provides staff and office support for the dean, to include screening and handling communications, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and external publics on a range of day-to-day issues.
- Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow up on matters arising from meetings.
- Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
- Schedules and coordinates dean's appointments and/ coordinates and oversees daily office activities.
- Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
- Leads and guides the work of lower graded staff and/or student employees, as appropriate; may participate in training and evaluative sessions.
- Keep record of students’ attendance and follow up with students who have problem in their attendance.
- Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
- Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
- Performs miscellaneous job-related duties as assigned
Job Requirements
- Bachelor’s Degree; at least 3 years of experience directly related to the duties and responsibilities specified.
Knowledge, Skills and Abilities Required
- Knowledge of planning and scheduling techniques.
- Proficient in MS-office usage
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
- Records maintenance skills.
- Skill in organizing resources and establishing priorities.
- Ability to lead and train staff and/or students.
- Word processing and/or data entry skills.
- Ability to create, compose, and edit written materials.
- Knowledge of office management principles and procedures.
- Ability to coordinate and organize meetings and/or special events.
- Knowledge of academic administrative principles and procedures.
