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Grants Specialist

Full Time
Amideast - 
Dokki, GizaPosted 1 year ago
35Applicants for1 open position
  • 10Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Provide all administrative and operational support to successfully conduct programs and activities under the Linkages program.
  • Develop, maintain and report on program timelines and other prescribed documents.
  • Report on sessions delivered and student attendance
  • Share satisfaction survey with the students and report on outcome
  • Attend sessions/ classes in Assiut for quality assurance and submit a report on the visit to the EL Program Manager 
  • Coordinate English language classes as well as professional skills trainings
  • Attend all online sessions to support trainer/ instructor if needed and observe the sessions
  • Provide administrative and logistical support for training accommodations and travel arrangements along with other administrative tasks for students and instructors of the linkages program 
  • Handle procurement specifically travel, transportation, material and other supplies for programs / trainings in linkages.
  • Follow-up with instructors on instructional hours for various programs/trainings and report findings.
  • Assist staff with orienting participants on the various programs and virtual tool(s).
  • Relaying participant and clients’ inquiries, comments, complaints and suggestions to the EL Program Manager
  • Conduct information sessions for various programs when needed.
  • Communicate regularly via email, WhatsApp, and telephone with participants to provide updated information about program/training components, contents and arrangements. 
  • Oversee Linkages WhatsApp groups to ensure accurate and timely information is shared with all participants.
  • Respond to inquiries from students and instructors/ trainers 
  • Assist in organizing and reviewing pay sheet documents for trainers and instructors.
  • Assist with other projects when needed
  • Schedule online sessions on Zoom by checking availability and assigning accounts to instructors and sending links to participants.
  • Assist EL Program Manager in developing the annual program calendar and monthly work plan.
  • Develop and follow up on new projects timelines.
  • Supervise and provide leadership to program assistants.
  • Prepare RFPs for grants’ procurement and follow up with Admin throughout the procurement process.
  • Follow up on delayed receivables and payables with the finance department.
  • Participate in meetings with other departments in order to solve problems and facilitate workflow.
  • Troubleshoot operations problems to EL Program Manager
  • Review teachers’ timesheets and prepare cash advance requests before submitting to EL Program Manager to approve.
  • Coordinate with the Teacher Coordinator and update him/her on teacher performance 

 

Job Requirements

Qualifications: 

Required:

  • Bachelor’s degree 
  • 2+ years of work experience 
  • Knowledge of or experience in development programs 
  • Excellent professional communication skills (written and oral
  • Excellent command of MS Office, especially Word, Excel, and Power Point

 

 Preferred:

  • Very good organizational skills
  • Ability to multi-task, and work both as a team and independently 
  • Ability to work under pressure 
  • Detail-oriented 
  • Excellent command of English with TOEIC score of 700 minimum 
  • Excellent command of Arabic (written and oral) 

 

JobsAdministrationGrants Specialist