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Job Description
Key Responsibilities
- Handeling travel arrangments, dealing with travel agents.
- Negotiate and Prepare Agreements with Third Party Vendors (Hotels, Airlines, etc.) and keep up to date with travel industry news.
- Manages reception area and looks after visitors.
- Answering phone calls and directing orders and inquiries to the concerned employee.
- Interacts with department heads and carries out their requests including but not limited to making presentations.
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
- Creates agendas and takes meeting notes.
- Drafts, formats, Photocopy, file and prints relevant documents.
- Maintain files for employees with documentation.
- Manintaining & coordinating invoices for stock lists but not limited to for all office supplies.
- Manages staff expense requests.
- Assist on HR & Admin related activities.
- Assist in secretarial tasks to the Managing Partner.
- Perform related duties as per the business need.
Job Requirements
Qualifications - Minimum Requirements
- Bachelor’s degree or equivalent
- from 1 to 2 + yrs of experience in travel arrangements, Office Administration or HR Administration or Administering tasks in a similar set up.
- Professional attitude and appearance.
- Prior Office Management Experience Preferred; Strong Attention to Detail; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritization and Organization Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask
- Fluent in English language
