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Job Description
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Write letters and emails on behalf of other office staff.
- General duties: Collect, maintain team holiday planning.
Job Requirements
- 2 to 5 years of experience as a project or admin assistant, performing the duties described above preferably in a technical/construction environment.
- Experience of working in multi-national companies.
- Excellent interrelationship and communication skills.
- Excellent command in the MS Office software.
- Attention to detail and problem-solving skills.
- Arabic & English is a must, French is a plus.
