Jr. HR Specialist - Personnel

As a Junior HR Personnel Specialist, you will be responsible for helping in managing the human resources department within a company. Once a new employee is hired, personnel specialists help in completing paperwork related to employee relations, payroll, and health benefits. Personnel specialists help in guiding employees through policies and procedures and answer relevant questions 

Roles and Responsibilities:

Social Insurance:

• Prepare & submit form 1 for newly hired staff.
• Prepare & submit form 6 for resigned staff.
• Prepare form 2 on annual basis.
• Review the SI calculation (in the company & the SI office).
• Maintain, review and Submit the Social Insurance monthly payment.
• Stamp national IDs and all employees required documents from the SI whenever required.
• Provide the employees with the required SI status print outs as needed.
• Submit all unpaid leaves and return to work letters to the social insurance office.
• Follow up on any returned social insurance file and inform their employees accordingly.
• Check the total number of employees registered in the social insurance account vs the actual headcount every 6 months.

 Labor Office:

• Handle all the labor office related issues and ensure total compliance with the labor law.
• Send all work receipts for newly hired employees to different labor offices within 15 days.
• Maintain, review and Submit the monthly payment.
• Submit penalties record and payments every 6 months.

Personnel:

• Arranging Personnel Files with all needed documents.
• Maintain accurate documentation and filing system.
• Receive, handle and release all employees hiring and resignation documents.
• Prepare employment contracts for new hires.
• Follow up the resignation process with resigned employees till releasing their documents and experience letter.
• Apply & document Penalties as stated in labor law.
• Conduct midyear internal audit on all documents.

Other tasks:

• Issue and pay monthly checks to the health insurance authority.
• Renew the exemption of health insurance every year