Secretary
EELU -
Dokki, GizaPosted 3 years ago131Applicants for2 open positions
- 94Viewed
- 16In Consideration
- 95Not Selected
Job Details
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Job Description
Responsibilities:
- Coordinate office activities and operations to secure efficiency and compliance to university policies
- Manage agendas/ appointments etc.
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
- Manages meetings and appointments' schedules for a smooth work environment.
- Follows up meetings instructions and actions plan implementations to adhere to the desired time frame.
- Coordinates domestic and international travel, including flight, hotel, and car rental reservations.
- Maintains office files and data backup for future references.
- Screen all incoming mail and telephone calls, draft responses, redirect correspondence, and callers to appropriate departments, obtaining additional information where necessary.
- Manage the day to day operations of the office.
- Maintain the executive’s agenda and assist in planning appointments, meetings, checkpoints, etc.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc...
Job Requirements
- Excellent organizational and time-management skills
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- Excellent written and verbal communication skills
- Presentable
- Flexibility
- Organization
- FLUENT spoken and written English and Arabic is a MUST
- Scheduling, Microsoft Office Skills
- The ability to be proactive and take the initiative
- Strong problem-solving skills and an analytical mind.
- Administrative Writing Skills