Secretary

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to university policies
• Manage agendas/ appointments etc.
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Manages meetings and appointments' schedules for a smooth work environment.
• Follows up meetings instructions and actions plan implementations to adhere to the desired time frame.
• Coordinates domestic and international travel, including flight, hotel, and car rental reservations.
• Maintains office files and data backup for future references.
• Screen all incoming mail and telephone calls, draft responses, redirect correspondence, and callers to appropriate departments, obtaining additional information where necessary.
• Manage the day to day operations of the office.
• Maintain the executive’s agenda and assist in planning appointments, meetings, checkpoints, etc.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc...