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Job Description
- Scheduling business agenda for General Manager.
- First point of contact between General Manager/Departments Heads and internal and external parties.
- Provide smooth administrative services as assigned.
- Welcoming business visitors and provide all kinds of support.
- Organizes and manages diaries and make appointment.
- Supervise support services team/workers.
- Prepare various reports on department’s operations and activities.
- Organize business events and arranging conference.
- Responsible for all departments’ transactions.
- Establish excellent filing system.
- Responsible for all office's correspondences.
- Sit appointments for embassies and execute all procedures and preparations of documents for getting Visas.
- Handle hotels reservations and booking airlines tickets.
- Handles telephone calls (transmit it to concerned staff – helping in and respond to customer’s requests).
- Follow up Purchasing Orders.
- Follow up the payment of bills such as (Telephone - Electricity - rents - ......).
- Follow-up to the H.Q and branches needs, such as (Equipment – printers and photocopier inks - furniture - stationery.... etc.) in coordination with the administration policies and procedures.
- Follow-up repairing & maintenance for different devices if necessary in accordance with the policies and procedures.
Job Requirements
- Relevant University Degree.
- Very Good command of both written and spoken Arabic and English.
- Internet searching capabilities.
- Problem-solving skills.
- Report writing skills.
- Able to work under pressure.
- Excellent interpersonal skills.
- Ability to respond to work emergency at different times.
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