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Job Description
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Greet visitors and determine whether they should be given access to specific individuals in the CEO.
- Open, sort and distribute incoming correspondence, including faxes and email.
- Perform general office duties such as ordering supplies, maintaining records management systems.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Attend meetings in order to record minutes when needed.
- Manage and maintain CEO's schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing and spreadsheet regarding the office duties.
- Follow up on tasks with other departments or external parties and provide what’s needed according to the deadline set for it.
- Archive all documentations will be needed in the future and marked as important according to the archiving system established by the department.
- Receive certain assignments, handle with several departments and present final results in reports.
Job Requirements
- FLUENT spoken and written English and Arabic is a MUST
- Professional business writing qualification in both Arabic & English.
- Professional in dealing with MS Programs: Word, Excel, PowerPoint & outlook.
- Language school is a must.
- Real Estate or Constructions background is preferable.
- Ability to multitask and prioritize daily workload
- Excellent communication skills.
- Discretion and confidentiality.
- Well-organized, detail-oriented.
- Ability to work under pressure.
- Organizational skills and the ability to multitask.
- Positive Behavior.
- Fri. & Sat. are Off.
- 8 Working hours per day.
- Heliopolis Residents are preferred.
