Browse Jobs
For Employers
Post JobLog inGet Started

Admin & Personal Assistant

R squared Holding
Obour City, Cairo
Posted 4 years ago
123Applicants for1 open position
  • 11Viewed
  • 0In Consideration
  • 0Not Selected
Search other opportunities

Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

  • Giving support in supervising office boys, managing buffet, office needs & Stationary.
  • Searching for cleaning companies.
  • Welcoming guests and customers by greeting them, in person or on the telephone.
  • Maintaining customer confidence and protects operations by keeping information confidential.
  • Being responsible for office maintenance.
  • Being responsible for organizing meeting rooms for conferences & parties.
  • Being aware of the safety & emergency plan.
  • Dealing with the provider for the company uniform.
  • Other technical duties/projects as assigned.
  • Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary. 
  • Manage Director’s travel arrangements (including visas/accommodation). 
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. 
  • Maintain Director’s office systems, including data management and filing. 
  • Maintain records of Director’s contacts. 
  • Screen calls, enquiries and requests, and deal with them when appropriate. 
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action. 
  • Produce documents, briefing papers, reports and presentations for the Director. 
  • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. 
  • Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers. 
  • Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. 
  • Meet and greet visitors at all levels of seniority. 
  • Supervise all Trust incoming/outgoing mail. 
  • Any other duties as may reasonably be required by the Director.

Job Requirements

  • Communication skills - written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and solving
  • Information gathering and monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service orientation
  • Computer skills and knowledge of relevant software
  • Knowledge of the office equipment standards.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
  • knowledge of principles and practices of basic office management
  • Ability to organize a daily workload by priorities.
  • Experience of electronic diary management.
  • Experience of working in a Higher Education Environment.
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
  • Ability to organize and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
  • Discretion and trustworthiness: you will often be party of confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills

Featured Jobs

Similar Jobs

Search other opportunities
JobsAdministrationAdmin & Personal Assistant