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Job Description
- Handling all governance documentation and communication requirements for the group companies.
- Handle GAM invitations preparation, circulation, mailing and follow up ratification process with lawyers
- Alignment of board meeting timing circulation across board members for each company.
- Handle all board meeting minutes documentation / filing / ratification in timely manner with lawyers
- Maintain board attendance sheet and handle all board members expenses details and disbursements.
- Maintain board register (meeting dates / decisions / attendees )
- Maintain all contracts related to bank facilities/ protocols final signed versions scanned and filed.
- Follow up all finance department related projects status across all internal and external stakeholders.
- Handle board meeting invitations, board minutes of meeting logs, hard and soft copies filing, and follow up their ratification with lawyers.
- Handle board members delegations, attendance sheets and meetings alignment among all parties.
- Assist CFO and finance officers in annual filing requirements with regulators and tax authorities/ GAFI / EFSA.
- Handling the reflection of all company branches / stores in the commercial register with company lawyers.
- Maintain / update all forms related to AP/AR confirmations/ cover letters.
- Handling department administrative tasks on daily basis.
Job Requirements
- Bachelor degree, with 3-5 experience in administrative role in Legal department.
- Excellent knowledge of Word, Outlook and Power Point is a must.
- Good ability to communicate verbally and in writing in English and in Arabic.
- Ability to work under pressure in a deadline driven environment.
- Strong attention to details.
- Ability to discretely handle sensitive and confidential information.
