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Job Description
The Executive Administrative Assistant will report to the Head of Administration of Uptown International School.
General Responsibilities
- Provide secretarial duties, including, but not limited to:
- Answering emails
- Answering phones
- Organizsing and maintaining files, both electronic and hard-copy
- Organizing meetings and recording proceedings as minutes as required
- Organizing events and preparing presentations and promotional and other materials
- Assisting in the production and distribution of school newsletters, social media, and more
- Distributing and collecting forms, surveys, and other required documents
- Organizing travel arrangements for school leadership
- Maintain the school’s calendar(s)
- Serve as translator in Arabic and English
- Conduct research as required
- Monitor the use and supply of office supplies including stationery
- Other duties as assigned
- Maintain positive relationships with all stakeholders, communicating often and with quality
- Working with the Head of Administration to liaise between departments
- Ability to keep all correspondence and reports confidential
- Complete other tasks as assigned by school leadership
Job Requirements
Qualifications
- Bachelor Degree
- Minimum three years of experience in a similar or related field, preferably in an organisation with multiple nationalities
- Excellent English and Arabic speaking, reading, and writing skills
- Ability to speak French preferred
- Highly developed computer skills, including ability to learn and utilize Microsoft Word and Google products
- Excellent presentation skills with ability to multitask and meet deadlines
- Proactive with the ability to self-manage and work independently with attention to detail
