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Job Description
- Works with internal and external customers to ensure smooth lines of communication so that all requirements are met effectively
- Monitors performance against contractual standards and works with the supplier and service providers to achieve continuous improvements in costs and performance
- Builds strong relationships with the university's suppliers, service providers and internal customers, fostering collaboration and teamwork
- Delivers on cost reduction commitments through the identification, development and execution of strategic sourcing initiatives
- Identifies and implements efficiencies, standardized tools, practical best practices and procedures
- Maintains purchasing policies and reviews on a regular basis to ensure relevance and conformance with best practices and ensure compliance with internal and regulatory policies
- Monitors Key Performance indicators related to purchasing and inventory replenishment
- Reviews vendors periodically for price discrepancies
- Works closely with the Heads of Department to ensure effective stock control
- Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives
- Places, schedules, and follows-up on orders to ensure accuracy and timely delivery.
- Compares costs and evaluate the quality and suitability of supplies and materials
- Communicates effectively with requesting team’s members in person, via telephone, email, fax and/or any other appropriate means and provide them with information on procurement status, priorities, specifications, deliveries, and related issues. And to effectively meet the company needs.
- Assists to prepare the annual operating budget for the Purchasing Section and submit to the purchasing manager for approval and incorporating it in the department budget.
- Reviews monthly status reports for the incoming and pending orders to initiate actions as necessary
- Ensures purchased goods are according to quality standards and contacts vendors to solve the problem.
- Issues purchase orders as requested ensuring on-time delivery of the required quantities.
- Monitors shipments to ensure that goods come in on time, and in case of problems trace shipments and follow up undelivered goods.
- Works with Warehouse to ensure having proper and accurate inventory and maintain minimum stocks
- Ensures the creation and maintenance of all written documentation.
- Abides by all government and regulatory requirements.
Job Requirements
- Bachelor degree .
- ERP system experience, Preferably Microsoft dynamics AX.
- Previous experience at Educational / Hospitality industries.
- Ability to manage remote teams.
