Event Planning & Organization:

Work with clients to understand event objectives, goals, and requirements.

-Create detailed event plans, including timelines, budgets, and schedules.

-Coordinate all logistical aspects of the event, including venue selection, transportation, catering, entertainment, and equipment.

Vendor & Supplier Management:

-Source and negotiate with vendors and suppliers (e.g., caterers, decorators, AV technicians).

-Maintain relationships with vendors and ensure services are provided according to agreements.

-Ensure quality control by evaluating vendor services before, during, and after the event.

Budget & Financial Management:

-Develop and manage event budgets, ensuring that events are executed within financial constraints.

-Track expenses and manage payments to vendors, ensuring timely invoicing and payment processing.

Client & Stakeholder Communication:

-Serve as the primary point of contact for clients, addressing their questions, concerns, and preferences.

-Collaborate with internal teams (marketing, sales, operations) to ensure the event aligns with company objectives.

-Provide regular updates to clients regarding event progress and any adjustments that may need to be made.

Event Execution:

-Oversee event setup and breakdown, ensuring that all elements are in place and function as planned.

-Coordinate staff, volunteers, and event participants, ensuring clear communication and smooth operations.

-Manage any last-minute issues or challenges that arise during the event, including troubleshooting technical difficulties.

Marketing & Promotion (if applicable):

-Assist with event promotion, including social media marketing, invitations, and event registration.

-Collaborate with the marketing team to develop event materials, including signage, brochures, and presentations.

Post-Event Evaluation:

-Conduct post-event assessments to evaluate the success of the event.

-Gather feedback from clients and participants to improve future events.

-Prepare event reports, including budget reviews and performance assessments.