Job Details
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Job Description
The ICRC is a neutral and independent international humanitarian organization
- The International Committee of the Red Cross (ICRC) delegation in Cairo is looking for suitable candidates to fill the following vacancy:
Welcome Assistant
Job purpose:
- The Welcome Assistant helps ensure that Welcome activities are organized smoothly, including coordination of pick-up/drop-off of ICRC staff and guests, travel arrangements, visas, permits, official registration and accommodation.
Accountabilities and Responsibilities:
- Assists the Welcome department in all administrative activities as requested.
- Participates in organizing pick-up and accommodation (hotel, apartment, house) for staff and guests.
- Interacts with relevant authorities (ministries, consulates, etc.) regarding certificates, visas, permits, registration, etc.
- Helps organize staff travel (plane, train, bus, etc.) by the most effective costs/mean in line with the organization’s travel policy and, if required, coordinate drop-off at / pick-up from airports, stations, etc.
- Organizes communication flow between ICRC offices, sub-delegation, delegations and/or headquarters regarding staff travel.
- Keeps all appropriate databases up to date on travel details of staff members.
- Organizes Welcome files, events/meetings/seminars, coordinating with the parties concerned.
- Internally, interacts with ICRC mobile and resident staff.
- Externally, interacts with the Ministry of Foreign Affairs/Ministry of the Interior, airport and immigration authorities, travel agencies, airlines and transport companies.
Job Requirements
Education:
- University degree is required, supplemented by technical or university courses related to the field of work
- Travel agency background is preferred
- Certified AMADEUS is a must
Experience:
- A minimum of 2 years of relevant administrative or clerical work experience especially with Travel, Events Logistical support, as well as procurement experience, is a must.
Language Requirements:
- Both English and Arabic fluency is required.