Job Details
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Job Description
Job purpose:
You will be accountable for looking after the accounting and administration function of the company including a variety of tasks such as managing payables, petty cash, end of year audit as well as overseeing the day-to-day administrative tasks to ensure company operations run as efficiently as possible. ordering supplies, dealing with vendors, and ensuring the smooth operations of the office.
What do we expect from you:
1- Key responsibilities:
- Responsible for booking all Payable invoices on time and making sure of the 3-way matching (PO, PR, invoice)
- Ensure timely payments settlement to vendors as per contracted payment terms
- Maintain vendors' data (commercial register, tax card…etc)
- Keep accurate and timely records of invoices and payment settlement
- Online transfer for vendors, taxes, social insurance…etc
- Involve at the end of the year audit cycle
- Managing petty cash and ensuring accurate booking of expenses
- Develop the needed policies to ensure the smooth and efficient operation of the accounting and administration-related operations
- Ensure the office is well maintained and in perfect condition at all time
- Coordinate with Marakez with regards to maintenance, rent, transportation….etc using their community application or direct communication with the operations team
- Manage office supplies including stationery, equipment, buffet…etc through:
- Keeping track of stocks
- Dealing with vendors and ordering the needed supplies
- Set the system for the users for requesting the needed supplies
- Take care of office equipment and ensure they are properly functioning at all times
- Get exposed to other different tasks related to other departments as required
2- Health and Safety:
- Strictly adhere to the HSE instructions
3- Reporting:
- AP aging
- Vendors balance confirmation
- Taxes and social insurance settlement
- Others are applicable
4- Continuous improvement:
- Stay up to date with the accounting principles
- Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
Job Requirements
What do you need to perform your role:
To perform your job successfully, you need to have the following minimum requirements:
- Education and experience:
- Bachelor's Degree in a relevant in commerce/accounting
- 1+ years of experience in accounting or Office management
- Skills and knowledge:
- Excellent Excel
- High accuracy and eye for details
- Punctual
- Very good communication and customer orientation skills externally with vendors and internally with the business
- Very Good command in English language.
- Time management skills
- High organizational skills
- Multitasker
