Job Details
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Job Description
Main Accountabilities:
- Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the entire organization.
- Prepare and disseminate all outgoing or incoming correspondence (e-mail, letters, memos and forms packages etc.).
- Answer phone calls and redirect them when necessary.
- Responsible for keeping the workplace clean and tidy and following up on any malfunctions or maintenance the office needs.
- Develop and maintain a filing system.
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
- File and update contact information of employees, customers, suppliers and external partners.
- Support and facilitate the completion of regular reports.
- Recording the dates of office bills such as (electricity - water - phones etc.).
- Check frequently the levels of office supplies and place appropriate orders.
- Make travel arrangements.
- Document expenses and hand in reports.
- Undertake occasional receptionist duties.
Job Requirements
- Bachelor's degree in any related field.
- 2-3 years of experience.
- Very good knowledge in MS Office.
- English : very good.
- Knowledge of office management responsibilities, systems and procedures.
- Excellent time management skills and ability to multi-task and priorities work.
- Attention to detail and problem solving skills.
- Good communication skills.
