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Job Description
We are looking for a self motivated Legal Assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney.
Here AareTlitMes:
- Answer telephones and greet clients.
- Respond to clients and provide information to clients.
- Log and distribute incoming mail including regular and electronic mail.
- Set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards.
- Process and track legal work.
- Record and monitor deadlines.
- Update status and tracking reports.
- Collect and retrieve information from files as needed.
- Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs.
- Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets transcribe dictation.
- Review and proofread documents and correspondence to ensure accuracy.
- Process and distribute documents effectively.
- Gather case evidence and documentation including medical records, statement of charges, client and witness statements.
- Interview clients to develop cases.
- Plan and schedule appointments, conferences, meetings and travel arrangements for legal staff.
- Coordinate logistics for meetings and conferences.
- Provide administrative support including copying, scanning and faxing.
- Monitor and coordinate the flow of information internally and with external stakeholders.
- Input and track timekeepers' hours.
- Maintain accurate expense account records.
- Prepare and process expense reports and reconciliations.
- Coordinate client billing process.
- Maintain law libraries.
Job Requirements
- Planning and organizational skills.
- Able to adapt to changing priorities and demands.
- Deadline-driven.
- Strong verbal and written communication skills.
- Attention to detail and accuracy.
- Problem analysis and resolution.
- Initiative.
- Sound judgment and decision-making skills.
- Information collection and management.
- Able to effectively handle sensitive and confidential information.
- Ability to work effectively as part of a team.
- Able to work well under pressure.