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Job Description
- Provide executive and administrative support to the owner and owner representative.
- Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Process whole recruitment process (sourcing, filtering, scheduling interviews, interview candidates and shortlist them).
- Process the full payroll cycle.
- Records maintain and monitor attendance to ensure employee punctuality.
- Maintains human resource records and compiles reports from the database.
- Process hiring and resignation procedures
- Organize the office layout and maintain supplies of stationery and equipment.
- Handle all official company correspondence (emails, letters, faxes, approvals…etc.).
- Performs other related duties as required and assigned.
Job Requirements
- Integrity and confidentiality
- Familiarity with basic research methods and reporting techniques
- Outstanding communication and negotiation abilities
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Egyptian Or Foreigner nationality is applicable
- Degree in business administration or relative field
- Excellent organizational and time-management skills
- Hotel background is preferred
- Flexibility and adaptability
- Communication skills
- Excellent verbal and written communications skills
- Knowledge of office management systems and procedures
- Proficiency in Microsoft Office.
- Eager to learn.
- Can use different mobile application effectively
- Good oral and written communication skills
- HR knowledge is a plus
- Presentable
- Team player.
- Problem solver.
- RESORT RESIDENCY IS A MUST.
Location: Cairo, Alexandria desert road. 15 minutes away from Dandy mall.
