Marketing & Sales Assistant

Job Purpose

• Provide high-level administrative support to Marketing & Sales Teams and perform duties efficiently by managing internal and external communications, planning, scheduling meetings & appointments and keeping all paperwork & electronic files up-to-date and well organized. Prepare required monthly sales & leasing reports for both residential and commercial offices functions as well as the Department’s Dashboard highlighting the monthly results versus targets.

Key Accountabilities

• Issue official all external correspondences.
• Maintain the general filing system up-to-date making sure documents are scanned, electronically filed and regularly backed-up and kept secured in a safe place.
• Prepare regular reports, dashboards and presentations.
• Keep control of inventory of units in coordination with Development Department.
• Communicate, liaise and synchronize data on sold units with Finance and Development Departments.
• Distribute commercial sales leads among sales staff and keep log of information.
• Supervise the Sales Reception activities and make sure Leads data is properly recorded and distributed and the Sales Centre is always in good condition and appropriate for receiving clients & guests.
• Supervise the Store activities and make sure the inventory of marketing material, decorations, BTLs and giveaways are in well kept, distributed and records are accurately posted.
• Provide full support to staff in their absence and provide help to all team members during Sales and Marketing events.
• Liaise with HR regarding the annual balance of vacations for Sales & Marketing Teams and Prepare “Monthly Attendance Sheet” for Department.
• Make travel arrangements when required, issue payment recommendations of travel and other expenses for team members.
• SAP input information as required.