Secretary
Maadi, CairoPosted 3 years ago87Applicants for1 open position
- 79Viewed
- 35In Consideration
- 28Not Selected
Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Schedule meetings and appointments
- Attend meetings and keep minutes if asked for by MD.
- Conduct research and prepare presentations and reports as assigned.
- Manage phone calls and correspondence
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Track stocks of office supplies and place orders when necessary
- Update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease away from the client related projects.
- Manage office budget, ensure accurate and timely reporting
- Provide general support to visitors
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- General overlook and follow up for customers’ complaints.
- Assuring alignment to the company brand manual for every document to be.
- Measure and report on projects’ performance
- Copy, scan and store documents
- Check for files writing accuracy, like contracts
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by employees and clients
Job Requirements
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Fluency in English is a must
- A nearby location is a must
- Knowledge of Office Administrator responsibilities, systems and procedures
- Excellent organizational and leadership skills
- Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- University degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Optimistic
- Team spirit possession is a must