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Job Description
- Coordination and control of engineering documentation, QC documentation (Inspection records), suppliers’ documentation with contractor as internal review approval
- Check the content of the document against the transmittal list and receive it (by stamping with received date).
- Acknowledge the receipt of the document and any discrepancy in the transmittal shall be reported with the acknowledgement.
- Enter or record it in the database/document register.
- Check the document issue status (Issued for approval, information, design, and construction). Issue to the concerned through internal transmittal (as per distribution matrix or as marked by concerned manager) accordingly.
- Ensure that acknowledgement of receipt is received from all addressees.
Note: Issued for Construction should be issued as a controlled document. Stamping the copy as “CONTROLLED COPY” can do this. Other issues are mostly for information purposes only and shall be stamped as “INFORMATION ONLY”. Note: If a document is deleted, it should be notified to all addressees.
- File the document as per standard filing system (ensure that document can be easily retrieved). If it is a revision, remove the previous revision, stamp it “SUPERSEDED” to avoid unintended use and then file it in the SUPERSEDED section.
- File the transmittal in incoming transmittal file.
- Re-issue copies as and when necessary.
- Move to archive section up on completion of the respective project.
Job Requirements
- Bachelor degree in Project Management or relevant field-
- 5 Years of experience
- Construction field background is preferred
- Proven work experience as a Document Controller or similar role
- Conscientious and responsible
- Good communication skills
- Proficient in MS Office
- Proficient typing and editing skills
- Data organization skills
- Attention to detail
- Understanding of document control procedures and standards
- Knowledge of Electronic Document Management Systems (EDMS)
