Grants Management Officer

Main Responsibilities

Under the overall supervision of and with the support of Programme Coordinator, Grants Management Officer will have the following  responsibilities:

1. Be the focal point for all questions related to donors’ compliance and standards. For this purpose, s/he is responsible to read, understand and explain donors’ guidelines to Tdh Egypt delegation.

2. For all new donor, s/he is responsible to organize session(s) with the Coordination Management Team aiming to disseminate and to discuss the new donor’ guidelines, in conjunction with Tdh’ specificities

3. Contribute actively to strengthen the capacity of field staff and local partners on donors’ rules, by organizing working sessions and providing regular follow-up support on sub-grants procedures and other related topics as needed.

4. For all new donor, s/he is responsible to develop a one-pager summarizing the main key compliance and standards’ information relevant for Tdh.

Fundraising and donor relations

5. Ensure Tdh representation and assist the Country Representative and Programme Coordinator in representing the organization locally to donors, NGOs, International Organizations.

6. Ensure her/his registration on key national, regional and international platforms, mailing lists, etc., aiming to monitor calls’ launching for the MENA region.

7. On a regular basis, at least on a monthly basis, provide list of potentially relevant call(s) identified for the Egypt delegation to Programme Coordinator.

8. Under the supervision of Programme Coordinator, contribute actively to the development of the Fundraising Plan.

9. Facilitate positive relationships with Tdh delegation’s donors in country, ensuring timely communication, resolving of any potential issues and attending to ad-hoc requests.

Programme Development

10. Under the supervision of Programme Coordinator, s/he is responsible to develop the retro-planning of documents’ development in order to always ensure internal deadlines are observed, and to share it with all the involved persons.

11. Support the Programme Coordinator with the development of concept notes and proposals as needed

12. Support Programme Coordinator and Country Representative with the development of delegation strategy documents by being responsible for the writing of the documents.

13. Provide the needed information to the Communication officer supporting her/him to develop new projects’ communication material, especially projects’ one-pagers.

14. Assist the Communication Officer in editing case studies, success stories, human interest stories and other in-house publications.

15. Support the organization, and co-facilitate, all grant kick-off, reflection and closure meetings with field teams and relevant support staff.

Reporting

16. S/he is responsible to keep up-to-date the Tdh’ Funding Reporting Database document, and to share it with the CMT and the zone at HQ, on a monthly basis.

17. Coordinate external reporting (including relevant data collection from different staff/departments) with other departments, as s/he is responsible to develop high-quality, well-written, accurate and timely narrative reports (monthly, mid-term and/or final) aligned with financial reports and meeting donors and Tdh requirements.

18. Coordinate yearly internal reporting (including relevant data collection from different staff/departments) with the other departments, as s/he is responsible to develop high-quality, well-written, accurate and timely narrative reports which will be sent to HQ.

19. When requested, s/he is responsible to collect the required information, for the reporting to the relevant Ministries, from different staff/departments in order to fill the document, and sharing them person in charge of reporting to Ministries.

20. Support Programme Coordinator with the organization of assessments, analysis, evaluations and capitalization processes and finalization of the related documents; S/he is responsible for the final fine-tuning of these documents.

Recording

21. Responsible to collect all the relevant signatures – within the delegation and from HQ - for all official documents related to grants (contracts, amendments, MoUs, reports, etc.) and to ensure that soft copies signed are sent to HQ for their records.

22. Before donors’ visit, as well as audits, s/he is responsible to verify that involved folders are complete and compliant with donors and Tdh’ documentation policies.

23. Ensure quality information management related to ongoing grants by keeping up-to-date a soft version of a dedicated folder for each grant (which include all related documents as fundraising form, proposal, contract, amendment, MoUs, reports, Project Follow-Up, Budget Follow-Up, Procurement Plan, etc.) on SharePoint.

24. S/he is responsible to keep up-to-date Tdh MENA Visibility Table and to share it with CMT on a regular basis.