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Finance & Admin Manager

Al Wessam
Haram, Giza
Posted 3 years ago
406Applicants for1 open position
  • 122Viewed
  • 1In Consideration
  • 3Not Selected
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Job Details

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Job Description

Duties and Responsibilities

Summary of Key Functions:
Under the direct supervision of the Project Manager the incumbent shall carry out the duties given below to achieve the mission:

  • Supervise and maintain financial and administrative records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports
  • Administrative support to the management programmer including administration of budgets/AWPs
  • Support to the project team in Atlas, Accounting, Administrative and Financial Matters
  • Active support to resource mobilization, partnerships and networking issues
  • Prepare analytical report and TPP on Budget and Expenditure on a regular basis to produce in the AWP
  • Proper control of the supporting documents for payments and financial reports for NEX/DEX projects
  • Maintenance of the internal expenditures control system
  • Preparation of requisitions in Atlas and register of goods receipts in Atlas and make budget checks for requisitions, POs and vouchers.
  • Facilitation of information flow, coordination of schedule and other logistic arrangements
  • Lead the preparation and organization of meetings, workshops, seminars, outreach activities etc.
  • Ensure daily administrative and secretarial support to the team, including daily correspondences, maintenance of filing system, printing and photocopying, updating official travel and leave plan, visitor’s list and event list.
  • Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
  • Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons
  • Advise and assist international staff, experts and consultants on all issues of allowances, salary advances, travel claims and other financial matters; authorize payments due for claims and services
  • Prepare detailed cost estimates and participate in budget analysis and projections as required,
  • Maintain delivery records and make project transactions; maintain inventory of project assets; prepare IMED monthly, quarterly and annual reports; prepare ERD report; prepare ADB government budget; prepare fund release statements; detail ADB budget statement and prepare all GOB personnel salary
  • Supervise the project vehicles, drivers and messengers as per UNDP & Govt. rules and regulations
  • Supervise the finance assistant and project associate
  • Perform any other duties assigned by the NPD, Project Manager
  • Impact of Results
    Establishing reliable and accurate accounting/financial procedures will enable efficient planning and use of resources contributing towards effective implementation of project activities.
 

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality
  • Demonstrates integrity by modeling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 

 

Job Requirements

  • Excellent English language.
  • Males only
  • Strong leadership and management skills.
  • soft Office Very Good, Specially Excel.
  • Excellent accounting skills and administration skills
  • Experience of working with Planning Commission, specifically GED/ MDG project will be preferable.
  • Minimum of 10 years of accounting experience, preferably with government funded development projects.
  • Experience managing finance and administration operations and reporting functions
  • Demonstrable proficiency with Microsoft Word, Excel, PowerPoint, Access and other accounting tools

Education:

  •  Master’s in Business Administration, Finance, Accounting or Management from a recognized universit

Functional Competencies:
Development and Operational Effectiveness

  • Strong analytical skills
  • Strong customer-service skills with demonstrated ability to effectively interact with technical and non-technical end users in a pleasant, cooperative, and helpful manner.
  • Demonstrated ability to solve problems and work independently.
  • Ability to read, analyze, interpret and apply general technical instructions and procedures


Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure


Knowledge Management and Learning

  • Shares knowledge and experience
  • Seeks and applies knowledge, information, and best practices from within and outside UNDP
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

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