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Job Description
- Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Receive and screen phone calls and redirect them when appropriate
- Providing administrative assistance and handling all outgoing or incoming correspondence, (writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf)
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned.
- Ensure security, integrity, and confidentiality of data.
- Establish and monitor procedures for record-keeping.
Job Requirements
- Bachelor Degree
- Degree in business administration or relative field
- Customer service attitude
- Working knowledge of office equipment, like printers and fax machines
- Professional attitude and appearance
- Excellent organizational and time-management skills
- Proven experience as executive secretary or similar administrative role
- Excellent interpersonal skills.
- Teamwork
- Ability to work under pressure
- Good communication skills
- Proficiency in Microsoft Office Suite
- Females only
- Fluent English
- Max age 35
