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Job Description
Job Description & Responsibilities:
- The Office Admin, Personal Assistant’s, challenge will be to work with the company’s country Director and the principals to serve the needs of our current existing customers, new potential customers and to assist other members of staff s client as demands warrant.
- The Successful candidate will be able to fully utilize all Microsoft office products to compose documents, spreadsheets, emails and perform detailed internet research.
The day to day duties will involve:
- Provide support with phone coverage, calendar management, meeting planning, report processing, Mail handling, And other routine administrative duties all with a sense of urgency and utmost confidentiality.
- Organize (and attend where necessary) complex diary appointments and management of schedules, including prioritization, preparation, and forward planning.
- Manage and take minutes of internal and external meetings where needed.
- Act as the first point of contact for the office, meet& greet visitors, handle inbound calls and monitor inbound email enquiries.
- Provide administrative support to the managers as and when it is needed support management team by taking minutes during internal meetings, preparing documents for meeting and arranging catering during meetings/events.
- Assist the Principals with paperwork and processes for accomplishing client objectives.
- Properly prepare client presentations and reports.
- Properly maintain electronic and paper records for the company clients.
- Transcribe correspondence, reports, memos and other documents.
- Type agendas and compile supporting materials for a variety of meetings.
Job Requirements
- 5+ years of experience as Office Manager and/or personal assistant
- Outstanding organizational skills, with a flexible approach to working
- Sound academic record evidenced by a bachelor’s degree is highly desirable
- A service first mentality, i.e. you enjoy supporting and helping others and take pride in getting stuff done for others
- Advanced professional fluency in English (oral and written)
- Excellent attention to detail, i.e. you are able to manage and plan your workload to meet multiple deadlines
- Able to build strong relationships with the team, i.e. you are the go-to person when they need support or help
- You are a cheerful person, who understands the importance of being friendly and welcoming
- Advanced MS office skills, particularly outlook, windows, word, PowerPoint and excel
- Professional and able to maintain confidentiality
- Ability to work in a fast –paced environment
- Preferably Experience in the financial industry is a plus but not a requirement
- Dependable, punctual, and possessing a strong work ethic
- Proactive mindset and ability to think beyond the task to pursue areas of concern or those lacking clarity until a forward path is clear
- Ability to engage with clients, peers, Partners and Principals in a professional and confident manner
- Flexibility to adapt to changes
