CEO Office Assistant

• Running all needed daily business errands and Provide weekly report using checklists to identify action.
• Coordinate with other department’s staff in order to achieve required tasks.
• Follow up and oversee various projects as needed via contacting various vendors, suppliers, and contractors. 
• Acting as Project Coordinator between CEO and Main Contractors.
• Fully responsible for correspondence, memos and reports by Organize and maintain them and all records.
• Fully responsible of following up pending matters.
• Providing and preparing agendas, pre-meeting briefings and meeting minutes, noting action points and following them up.
• Receiving and dealing with telephone calls/ emails professionally, re-directing or taking messages and using initiative to deal with queries in a timely and efficient manner.
• Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings.
• Keep the CEO alerted and informed instantaneously.
• Acting as a key liaison point between the CEO and other key parties and maintaining good communications.
• Keeping safely Documents with high confidentiality.
• Translate correspondences if needed for Arabic or the industry's technical terms according to recipient.
• follow up on the execution of the tasks by other staff if needed during the absence of their managers.
• Assessing the CEO in his accounts by well handling and following up.
• Organize and supervise all of the administrative activities that facilitate the smooth running of the CEO orders.
• Liaise with other agencies , organizations and groups.
• Organize, attend &record meetings follow up the meeting decision with meeting parties.

Other requirements :

• Travel arrangements management(including airline tickets, visas, and hotel reservations and taking/collecting visitors/managers from the airport or other locations when indicated).
• Plan and Schedule personal appointments.
• Providing high quality and professional office hospitality to visitors.
• Maintain a filing system according to projects’ and requirements(hard copy and electronic filing system).
• Prepare expense reports on a regular basis.
• Plan and coordinate family activities and events.