Job Details
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Job Description
Main Job Duties:
- Manage Administrative Duties for Executives
- Maintain Policies and Procedures
- To act as the lead administrative support on projects generated by your team(s),
as designated. - Providing full administrative support as agreed with the Director / Head of
- Department, included (but not restricted to):
- Diary and email management
- Scheduling, organizing and coordinating meetings and events
- Drafting correspondence and emails
- Preparation of papers for meetings
- To advise of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects).
- Coordinating travel plans and accommodation
- Setting up conference calls
- Meeting and greeting clients and other visitors
- Invoice and expenses management.
- To work with the administrative colleagues in providing a comprehensive administration support services to the Foundation.
- Support the Foundation’s Procurement, Communications and HR administration and recruitment process, as determined by your line manager.
- Section B – Particular to this post (generic)
- Providing administrative support to Team(s) meetings,
- Provide support to the CEO’s office, including covering the CEO PA (when on leave), as determined by your line manager.
- Support Foundations office management.
- Provide Reception cover to the Foundation’s main switchboard and telephones.
- Provide administrative support to Team (s) including; invoice, budget and expenses management; travel and accommodation arrangements; scheduling and organizing internal/external meetings and events; and setting up conference
calling facilities. - Support the administration of the ERP systems
- Be aware of and comply with policies and procedures
- Control shipments between the main office and the branch
- Follow up on all customer's needs.
- Assisted in recruiting and training new employees.
- Supported daily operations of the HR department.
Job Requirements
- Female
- Experience: 3 years of experience at least
- English: Very good writing, reading, and speaking
- Residence near Heliopolis
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Very good knowledge of MS Office and office management software (ERP etc.)