Executive Administrator

Main Job Duties:

• Manage Administrative Duties for Executives
• Maintain Policies and Procedures
• To act as the lead administrative support on projects generated by your team(s),
  as designated.
• Providing full administrative support as agreed with the Director / Head of
• Department, included (but not restricted to):
• Diary and email management
• Scheduling, organizing and coordinating meetings and events
• Drafting correspondence and emails
• Preparation of papers for meetings
• To advise of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects).
• Coordinating travel plans and accommodation
• Setting up conference calls
• Meeting and greeting clients and other visitors
• Invoice and expenses management.
• To work with the administrative colleagues in providing a comprehensive administration support services to the Foundation.
• Support the Foundation’s Procurement, Communications and HR administration and recruitment process, as determined by your line manager.
• Section B – Particular to this post (generic)
• Providing administrative support to Team(s) meetings, 
• Provide support to the CEO’s office, including covering the CEO PA (when on leave), as determined by your line manager.
• Support Foundations office management.
• Provide Reception cover to the Foundation’s main switchboard and telephones.
• Provide administrative support to Team (s) including; invoice, budget and expenses management; travel and accommodation arrangements; scheduling and organizing internal/external meetings and events; and setting up conference
  calling facilities.
• Support the administration of the ERP systems
• Be aware of and comply with policies and procedures
• Control shipments between the main office and the branch
• Follow up on all customer's needs.
• Assisted in recruiting and training new employees.
• Supported daily operations of the HR department.