Receptionist & Admissions Officer

Student Admission:

• Know and follow the school’s Admissions Policy and Procedures with accuracy
• To manage students’ admission process as highlighted in the school admission policy.
• Be the first point and continual point of contact with all prospective families
• Assist in the development, maintenance and execution of the department’s communication plan to prospective and admitted students.
• Organize and administer required admissions assessments
• Organize and conduct student and parent interviews, coordinating with school leadership
• Liaison with school Head, coordinators and teaching staff the organizing of admission exams and reaching final decisions.
• Keep accurate, organized, pertinent, confidential files for each prospective student, which will include required documentation, interview notes, and assessments
• Keep records of all students admitted at the school complying with the requirements of the Egyptian ministry of education for international schools.
• Registers incoming students and processes enrollment materials; completes data entry on computer; coordinates services and information with sending/receiving schools and Ministry of Education; completes procedures for students withdrawing from the school.

Students Affairs Communication:

• Maintaining regular and consistent attendance and punctuality.
• Maintains student attendance records or monitors maintenance of records.
• Contacting parents concerning questionable absences of students.
• Maintains records and files for student information.
• Maintains student records on database.
• Responsible for the examination process, Receive the examination answer papers from the educational administration.
• Receive the examination results from the educational administration.
• Responsible for transfer papers.
• Responsible for student online registration.
• Responsible for receiving the ministry books from the educational administration.
• Responsible for the examination process

Welcoming Parent and Guests:

• Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the district
• Manages telephone message system (office hours, inclement weather and other recorded messages)
• Greets visitors to the school in a pleasant and informed manner
• Responds to inquiries for the purpose of referrals and directions as may be required
• Forwards requests for information and messages to the appropriate individuals
• Maintains office hours meeting, per teachers or Pedagogical Leadership Team, held at school
• Assists personnel with the emailing and distribution of various documents and communication
• Performs other clerical tasks as assigned including word processing and creating databases, etc.
• Any other related duties assigned by the line manager.