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Job Description
Job Description:
- Purchase supplies and equipment as authorized by management.
- Monitor office supply levels and reorder as necessary
- Tag and monitor fixed assets
- Pay supplier invoices in a timely manner
- Take all reasonable discounts on supplier invoices
- Pay any debt as it comes due for payment
- Monitor debt levels and compliance with debt covenants
- Issue invoices to customers
- Collect sales taxes from customers and remit them to the government
- Ensure that receivables are collected promptly
- Record cash receipts and make bank deposits
- Conduct a monthly reconciliation of every bank account
- Conduct periodic reconciliations of all accounts to ensure their accuracy
- Maintain the petty cash fund
- Issue financial statements
- Provide information to the external accountant who creates the company’s financial statements
- Assemble information for external auditors for the annual audit
- Calculate and issue financial analysis of the financial statements
- Maintain an orderly accounting filing system
- Maintain the chart of accounts
- Maintain the annual budget
- Calculate variances from the budget and report significant issues to management
- Comply with local, state, and federal government reporting requirements
- Process payroll in a timely manner
- Provide clerical and administrative support to management as requested manner.
You will:
- Receives, approves, and, when necessary, investigates client's accounts payable invoices.
- Codes payable for accounts payable clerks to input.
Communicates (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts. - Keeps track of company assets.
- Handles client mail.
- Prepares appropriate schedules and reports as requested by clients and partners.
- Deposits accounts receivables into client bank accounts.
- Handles company payroll.
- Handles investments.
- Assists accountants on tax return preparation.
- Performs other duties as assigned from time to time by accountants or partners.
Job Requirements
- Graduate of any Commerce School/College.
- A fluent level of English.
- An ability to work quickly and accurately.
- Good concentration.
- An eye for detail.
- An ability to work to deadlines.
- Good computer skills (especially with databases and financial software).
- To be honest, discreet and trustworthy
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