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Job Description
- Prepare purchase order for all sections according to criteria set for each order type whether re-order or new range of items to ensure variety and availability of all items. Plan orders efficiently to ensure supply covers acceptable period as per company regulation.
- Prepare special orders for all items with low supply and/or high demand such as imported, promotion, seasonal, KVI, discontinued and hot offer items to maintain safety stock. Coordinate with trading to find substitute items for unavailable items from other suppliers.
- Update database and all associated information systems with every purchase order, order status, supplier details, vendor details, supplier delivery schedule, new and cancelled suppliers to ensure accurate and up to date data is available to all parties.
- Check daily sales of section in comparison to past month or past year, take corrective actions to adjust order strategy and/or report feedback to Trading department about missing items, unavailable suppliers, promotions or any concern affecting sales.
- Record weekly supplier performance feedback in terms of delivery time, availability (range and quantity) and returns to ensure suppliers adhere to purchase orders and contractual agreements.
- Maintain healthy stock level, avoid overstock and slow-moving stock through sales analysis, correct orders, follow up on returns to supplier and provide feedback to Trading department in timely manner to take corrective action as needed.
- Participate with operations and inventory control team in quarterly stock take of warehouse and store.
- Conduct daily store visits as per visit checklist to ensure display and availability of items in warehouse and floor. Report feedback to supervisor.
Job Requirements
- Preferable Bachelors degree of Business Administration; or equivalent
- Fresh graduate
- Intermediate proficiency in English
- Good user of Microsoft Office
