Personal Assistant - Service Office

Company Description

A Smile, Common Sense, Passion for home furnishing, and Leadership; that's what we need in IKEA Al-Homaizi Kuwait - a company that believes in developing business through our Co-Workers.

Our energy comes from creating a better everyday life for the many people.

We simply recruit based on Values, Competence, Potential for growth, and Diversity.

Job Description

A day in your life with us:

The Personal Assistant is responsible to provide personalized secretarial and administrative support in a well-organized and timely manner. 

• Act as the point of contact between the manager and internal/external clients
• Manage diary and schedule meetings and appointments
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Organize travel arrangements
• Organise meetings & events which include hotel bookings, travel requirements and internal/external communications.
• Preparing reports, presentations and briefs as required
• Contribute to team effort by accomplishing related results as needed
• Maintains correspondence with internal/external stakeholders
• Carry out administrative duties such as typing, copying, binding, scanning etc.
• Devise and maintain office filing system
• Handle sensitive information in a confidential manner

Qualifications

Who are you ?

• Knowledge of IKEA Concept, including our vision and business idea, IKEA culture and values
• Ability to prioritise and organise work and make the most efficient use of time available
• Knowledge of office management systems and procedures
• Excellent oral and written communication skills in English, Arabic is an added advantage.
• MS Office & UpToDate working knowledge of latest applications (MS Teams & Zoom) etc.
• Hungry for knowledge and wants to improve skills and learning, using this to benefit IKEA and grow personally.
• Strong attention to detail
• Excellent interpersonal skills
• Enjoys working in a fast-paced and future-oriented environment.
• Ability to work independently and reliably on agreed working methods 
• Ability to work with a high sense of urgency
• Driven to exceed goals. 
• Eager to contribute while working together as part of a team

Additional Information

A few more details for you

This position is full-time and is located in Kuwait. Some travel may be required. 

Please send your  CV in English and tell us why you would be a good fit for this role.