Spare Parts Coordinator

Operations

• Receive purchase orders and validate them with quotations.
• Issue sales/service orders. (Unit sales - MAC - Spare Parts)
• Group orders per supplier.
• Obtain Performa Invoices from suppliers.
• Send all the needed data to procurement to issue PO.
• Follow up on all orders with the logistics department until shipment delivery.
• Issue commercial invoices.
• Issue movement request to release spare parts from the warehouse.
• Maintain a follow-up sheet on customer orders, until they close the sales order supply.
• Ensure that the order is delivered to the customers in a timely manner and that order delivery documents/or service sheet has been signed by the customer.
• Communicate with customers and fulfill their inquiries about the service they received or requested.
• Issue customer, warranty certificates for kitchen equipment whenever needed. 

General tasks 

• Copy, Scan, and File all data in folders.
• Draft, edit and prepare correspondence, reports, and other material using word processing, spreadsheets, and/or databases.
• Support GM and kitchen sections in various administrative tasks.