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Job Description
- Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
- Acting as the first point of contact: dealing with correspondence and phone calls for CEO and to organize external and internal appointments.
- Provide executive and administrative support to CEO.
- Reminding the CEO of important tasks and deadlines
- Managing databases and filing systems maintaining electronic and paper records ensuring information is organized and easily accessible
- Communicating important updates and information to Office as required by CEO.
- Coordinate and monitor different teams and produce a weekly report with their achievements.
- Liaise with executive and senior administrative assistants to handle requests and queries from managers.
- Multitasking and stress management skills are essential for this position.
- Typing, compiling and preparing reports, presentations and correspondence
- Implementing and maintaining procedures/administrative systems
Job Requirements
Qualifications:-
- Previous work experience as in a similar role 2-4 years
- Proficiency in Microsoft Office Suite (Excel & Power Point) & CRM software
- Professional attitude and appearance
- Solid written and verbal communication skills
- Smart, active and strong personality
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills multitasking and time-management skills, with the ability to prioritize tasks
- Very Good English language.
- Very Good Computer Skills
- Good knowledge of Marketing & social media
- Bachelor degree; additional certification in Office Management is a plus
