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Job Description
- Greeting and welcoming visitors at the reception area, take a message for the reason of visiting, escorting visitors courteously to the seating area at the reception or the dedicated meeting room.
- Direct visitors to the appropriate person and office.
- Reflect excellent company image, be amiable, professional and approachable at all times.
- Welcome new hires with a smile on their first day and make sure they have everything needed to start their new role.
- Answer and direct phone calls in a polite and friendly manner.
- Ensure reception area and meeting rooms are tidy and presentable, ensuring all necessary stationery and material are in place.
- Receive, sort and distribute daily mail/deliveries.
- Deliver and receive correspondence from parties involved within and outside the office.
- Keep detailed and accurate records of visitor requests and of calls received.
Job Requirements
- Female only.
- 1-3 years of relevant experience.
- Excellent command of the English language and the ability to communicate at all levels.
- Proficiency in MS Office.
- Presentable and have excellent communication skills.
- Professional attitude and appearance.
- Strong interpersonal skills with an approachable personality.
- Excellent interpersonal and customer service skills.
- Excellent letter writing and organisational skills.
- Ability to represent the company externally with key stakeholders.
- Highly organized, detailed oriented and ability to multi-task in a fast-paced environment.
- High degree of multi-tasking and time management capability.
- The ability to pay high attention to detail to ensure the delivery of high quality work.